Executive Assistant
Precision Laboratories Precision Laboratories Kenosha, WI Kenosha, WI Full-time Full-time Estimated:
$47.
4K - $60K a year Estimated:
$47.
4K - $60K a year 1 day ago 1 day ago 1 day ago Area of Responsibility:
The Executive Assistant provides key support to enhance the effective and efficient execution of accountabilities by the executive team.
As a key contributor to the company's executive team, this position has access to, and is trusted with confidential information related to all company activity.
This position is in the office 5 days a week and is not eligible for remote work.
Accountabilities:
Provide day-to-day administrative support for Senior Leadership team, Business Managers, Product Managers, and Sales Team with complete confidentiality Maintain and coordinate all executive calendars, necessitating the highest degree of flexibility, urgency, and creativity in independently resolving scheduling conflicts Arrange travel for Senior Leadership team, Business and Product Managers and other office personnel as needed, often on short notice, with high demand for calendar adjustment and very tight time tolerances, including domestic and international air, hotel and ground transportation Plan and coordinate onsite and offsite leadership meetings, National Sales Meetings, regional meetings, office functions, training, staff meetings, including creating the agenda, presentation collection & compilation, evaluating venues, negotiating rates and terms, arranging transportation and off-hours entertainment or events, signing contracts, arranging for meals and communicating details to participants and managing event budgets Train office staff on new software, phone system and video conferencing; provide basic technical support, troubleshooting with computers and IT issues.
Mobile Device Management for company cell phones Manage the execution of activities and special projects as directed by the Senior Leadership team and Managers Prepare Senior Leadership team monthly expense reports, conduct reconciliation and resolve discrepancies.
Create reports, documents, and spreadsheets; create and edit PowerPoint presentations for the office and sales team.
Order and stock of office and kitchen supplies as well as all company apparel within budgetary requirements.
Make sure that facilities are well stocked and serviced around food and beverage needs.
Perform modest personal administrative support tasks which may involve confidential secure information both during and off-work hours on a reasonable basis.
Execute communications (simple) Follow up on priority communications, proof correspondence, and marketing pieces for correct spelling, grammar, and trademark usage Compose letter, email, industry research, contact lists Communicating regularly with clients, vendors and contractors scheduling meetings and addressing concerns Communicate with key external stakeholders including customers as it pertains to high-level meetings Manage multiple deliverables and projects simultaneously while prioritizing conflicting needs Handle matters expeditiously, proactive, and follow through to successful completion, often with deadline pressures Required skills:
Naturally, organized manager of tasks and priorities Process oriented - organized, methodical, capable of prioritizing Independent, initiator, self-starter - works without oversight Has a confident figure things out mindset with limited guidance Proactive and assertive personality with a results orientation Thinks things through thoroughly Supportive & solicitous, desirous of making other people happy High level of emotional intelligence, capable of communicating concerns, boundaries and solutions to issues Exercises discretion as well as maintains strict confidentiality of sensitive information Excellent articulation and communication skills, good grammar and punctuation Solid, basic math skills Quick learner - high applied intelligence Strong diverse computer software skills (Word, Excel, PowerPoint, Outlook, desktop publishing, charting in PowerPoint or Excel) Capable multi-tasker that does not mind being interrupted Solid understanding and natural adeptness with computers and IT issues Physical Demands & Work Environment Work is primarily performed in an indoor office setting with extended periods at a computer sitting or standing.
Physical effort is needed to move, lift, or carry office equipment or supplies.
Occasionally lift 10-15 lbs.
Use of computer keyboard, mouse, calculator, and other office equipment.
Why Choose Us? At Precision Laboratories we create a unique employment experience by combining a strong company culture with a clear plan for growth.
Whether you're very experienced or just entering your career, we will create a stimulating and challenging opportunity.
You will have a lot of responsibility and accountability in your position, while being supported by both peers and managers.
The business knowledge gained from our fast paced, stimulating environment will add to your learning and expand your capacity to contribute.
https:
//www.
precisionlab.
com/ Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
$47.
4K - $60K a year Estimated:
$47.
4K - $60K a year 1 day ago 1 day ago 1 day ago Area of Responsibility:
The Executive Assistant provides key support to enhance the effective and efficient execution of accountabilities by the executive team.
As a key contributor to the company's executive team, this position has access to, and is trusted with confidential information related to all company activity.
This position is in the office 5 days a week and is not eligible for remote work.
Accountabilities:
Provide day-to-day administrative support for Senior Leadership team, Business Managers, Product Managers, and Sales Team with complete confidentiality Maintain and coordinate all executive calendars, necessitating the highest degree of flexibility, urgency, and creativity in independently resolving scheduling conflicts Arrange travel for Senior Leadership team, Business and Product Managers and other office personnel as needed, often on short notice, with high demand for calendar adjustment and very tight time tolerances, including domestic and international air, hotel and ground transportation Plan and coordinate onsite and offsite leadership meetings, National Sales Meetings, regional meetings, office functions, training, staff meetings, including creating the agenda, presentation collection & compilation, evaluating venues, negotiating rates and terms, arranging transportation and off-hours entertainment or events, signing contracts, arranging for meals and communicating details to participants and managing event budgets Train office staff on new software, phone system and video conferencing; provide basic technical support, troubleshooting with computers and IT issues.
Mobile Device Management for company cell phones Manage the execution of activities and special projects as directed by the Senior Leadership team and Managers Prepare Senior Leadership team monthly expense reports, conduct reconciliation and resolve discrepancies.
Create reports, documents, and spreadsheets; create and edit PowerPoint presentations for the office and sales team.
Order and stock of office and kitchen supplies as well as all company apparel within budgetary requirements.
Make sure that facilities are well stocked and serviced around food and beverage needs.
Perform modest personal administrative support tasks which may involve confidential secure information both during and off-work hours on a reasonable basis.
Execute communications (simple) Follow up on priority communications, proof correspondence, and marketing pieces for correct spelling, grammar, and trademark usage Compose letter, email, industry research, contact lists Communicating regularly with clients, vendors and contractors scheduling meetings and addressing concerns Communicate with key external stakeholders including customers as it pertains to high-level meetings Manage multiple deliverables and projects simultaneously while prioritizing conflicting needs Handle matters expeditiously, proactive, and follow through to successful completion, often with deadline pressures Required skills:
Naturally, organized manager of tasks and priorities Process oriented - organized, methodical, capable of prioritizing Independent, initiator, self-starter - works without oversight Has a confident figure things out mindset with limited guidance Proactive and assertive personality with a results orientation Thinks things through thoroughly Supportive & solicitous, desirous of making other people happy High level of emotional intelligence, capable of communicating concerns, boundaries and solutions to issues Exercises discretion as well as maintains strict confidentiality of sensitive information Excellent articulation and communication skills, good grammar and punctuation Solid, basic math skills Quick learner - high applied intelligence Strong diverse computer software skills (Word, Excel, PowerPoint, Outlook, desktop publishing, charting in PowerPoint or Excel) Capable multi-tasker that does not mind being interrupted Solid understanding and natural adeptness with computers and IT issues Physical Demands & Work Environment Work is primarily performed in an indoor office setting with extended periods at a computer sitting or standing.
Physical effort is needed to move, lift, or carry office equipment or supplies.
Occasionally lift 10-15 lbs.
Use of computer keyboard, mouse, calculator, and other office equipment.
Why Choose Us? At Precision Laboratories we create a unique employment experience by combining a strong company culture with a clear plan for growth.
Whether you're very experienced or just entering your career, we will create a stimulating and challenging opportunity.
You will have a lot of responsibility and accountability in your position, while being supported by both peers and managers.
The business knowledge gained from our fast paced, stimulating environment will add to your learning and expand your capacity to contribute.
https:
//www.
precisionlab.
com/ Job Type:
Full-time
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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